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QuickBooks®

QuickBooks Desktop (QBDT) vs QuickBooks Online (QBO)

Which one is right for me?

QuickBooks Desktop (QBDT) is better than QuickBooks Online (QBO) there are a few features that QuickBooks Pro, Premier and Enterprise have that QBO does not in these areas:

> Sales Orders
> Inventory Assemblies
> Progress Invoicing
> Receiving Partial Purchase Orders
> Item Receipts
> Balance Sheet by Class
> QuickBooks Statement Writer
> Budget v Actuals for Jobs

QBO is better than QBDT in these areas:

Invoice/Sales Receipt Automation While QBDT has memorized transactions, they still have to be sent to the customer manually. QBO’s counterparts, recurring transactions, can be set up to be emailed automatically to the customer and the QBO user/owner can be copied on each one.

Delayed customer charges/billing – QBDT has unbilled time and expenses, but again, the user still has to manually go in and bill the customer for them. In QBO, you can turn on a preference to tell QBO to do this automatically – either any time activity is assigned, daily, weekly, monthly or yearly. QBO can remind the user to do it or automatically create an invoice for the unbilled time and expenses and depending on your preference, either tell the user via a message on the home page or not tell the user.

Activity Log – one of my favorites! QBDT has the Audit Trail, which tells us when a transaction was created, modified, or deleted. QBO, does this this better. The activity log shows when a user logs in, logs out, edits a customer, vendor, item, account. It shows when a third party add on accesses the data, when bank transactions are downloaded and when those transactions are matched or added to registered. I use this to track my time and have been able to use it to determine employee fraud on 3 different occasions for clients. QuickBooks Online Activity Log Automatic email reporting

Memorize a report in QBO!

Bank transactions automatically downloaded nightly – In QBDT, the process of downloading bank transactions into QB has to be initiated manually. In QBO, the client can set up the connection, and QBO goes out each night and automatically pulls in the transactions. There’s no need

QBO has Class AND Location tracking – QBDT has class tracking, the ability to track different profit centers, but QBO adds one more layer with Location tracking.

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